Georgia medical license lookup

Ben Argeband, Founder & CEO of Heartbeat.ai — Practical verification checklist.

Who this is for

Recruiters verifying physicians in Georgia who need a clean workflow that holds up in real ops: correct identity, consistent logging, and fewer “we contacted the wrong person” mistakes.

Quick Answer

Core Answer: Use the Georgia Composite Medical Board’s official search, confirm identity with name + NPI, then log license number, status, dates, and the source URL with a timestamp.
Key Insight: Name collisions are common; NPI is the fastest second identifier to prevent wrong-record entries and downstream rework.
Best For: Recruiters verifying physicians in Georgia.

Compliance & Safety

This method is for legitimate recruiting outreach only. Always respect candidate privacy, opt-out requests, and local data laws. Heartbeat does not provide medical advice or legal counsel.

Framework: The “Two Identifiers Minimum” Rule: name + NPI

Georgia lookups fail when teams rely on name-only matching. The rule that prevents wrong-person records is:

Identifier #1: Name (exactly as shown on the physician license record)
Identifier #2: NPI (your join key to confirm the correct person before you save anything)

Once those two match, you can capture the record fields and move to outreach or enrichment without contaminating your pipeline.

Step-by-step method

Start at the official source.

Run your ga medical license lookup on the Georgia Composite Medical Board website. Use the board’s public license verification search (bookmark the exact verification page URL in your team SOP and store that URL in your ATS note).
Know what inputs you’ll use on the Georgia verification page.

Most recruiter workflows come down to two inputs:
- License number (best when you have it; lowest ambiguity)
- Name search (last name + first name; tighten with middle initial/suffix when needed)
When you build your internal SOP, copy the verification page’s field labels exactly into your ATS template so recruiters capture consistent data.
When you get multiple results, disambiguate with NPI before logging.

Do not pick the closest match. Pull the candidate’s NPI from the CV, intake form, or your internal provider record and use it to confirm identity. Official lookup. Disambiguate with NPI.
Handle “no results” without guessing.

If the Georgia search returns zero results, work this sequence:
1. Remove punctuation and retry (hyphens, apostrophes).
2. Try last name + first initial.
3. Try the legal name from the CV (not the nickname used in email).
4. If you have NPI, confirm identity via your NPI workflow, then re-run the board search using the exact legal name.
Capture the record fields your team will ask for later.

Use the Georgia-specific ATS note template in the checklist below. Store values exactly as displayed and include the source URL and the date/time checked.
Use a consistent license status definition.

License status definition: the status is the board-displayed standing of the license on the day you checked it. Store the status plus the as-of date/time you observed it.
Separate identity confirmation from outreach enrichment.

The trade-off is… doing identity first feels like an extra step, but it prevents wrong-person outreach and reduces rework when a hiring manager asks what you checked and when.

Diagnostic Table:

What you see in the Georgia search	What it usually means	Recruiter action (fastest safe next step)	What to log
Multiple physicians share the same first/last name	Name collision	Match the correct physician license record using NPI before saving anything	NPI used, license number, full name as shown, source URL, checked timestamp
Multiple results with similar names and similar locations	High ambiguity	Use NPI as the deciding identifier; do not guess based on city or specialty text	NPI used, record you selected, notes on why
Zero results for the name you were given	Formatting or legal-name mismatch	Retry without punctuation; try last name + first initial; use legal name from CV; then confirm with NPI	Search terms tried, final matched record, checked timestamp
Hyphen/suffix differences (e.g., “Jr.” present/absent)	Input mismatch, not necessarily a different person	Retry with and without suffix/hyphenation; store the exact displayed name once matched	Displayed name, name formatting notes, NPI used

Weighted Checklist:

This is the Georgia-specific worksheet (uniqueness_hook: CHECKLIST). Use it every time so your team captures the same minimum dataset from the Georgia Composite Medical Board record.

5 points: Confirmed identity using name + NPI before logging the record
4 points: Captured license number and license type (physician license)
4 points: Captured license status and the as-of date/time checked (license status definition applied)
3 points: Captured issue date and expiration/renewal date (if shown on the Georgia record)
3 points: Captured issuing entity (Georgia Composite Medical Board) and the source URL
2 points: Captured name formatting notes used to find the record (middle initial, suffix, hyphenation)
2 points: Added a one-line disposition note: “GA lookup complete; identity confirmed; ready for outreach/enrichment”

Scoring guidance: If you’re under 16 points, fix identity and logging gaps before outreach or submission.

ATS note template (copy/paste)

State: Georgia
Board: Georgia Composite Medical Board
Physician name (as shown): [PASTE]
License type: Physician license
License number: [PASTE]
License status: [PASTE]
Issue date: [PASTE/NA]
Expiration/renewal date: [PASTE/NA]
NPI used to disambiguate: [PASTE]
Source URL (verification page result): [PASTE]
Checked (date/time): [PASTE]
Notes: [name formatting tried; multiple results handling]

Outreach Templates:

Use these only after you’ve confirmed identity (name + NPI) and logged the Georgia record fields. Keep outreach minimal and easy to opt out of.

Email (initial)

Subject: Georgia opportunity — quick fit check

Body: Hi Dr. [Last Name] — I recruit physicians in Georgia. I matched your NPI to the Georgia Composite Medical Board record to avoid wrong-person outreach. Are you open to a 5-minute call this week about a [role/setting]? If not, reply “no” and I’ll stop.

Call opener (voicemail-safe)

Hi Dr. [Last Name], this is [Name]. I recruit physicians in Georgia. Quick fit check on a [role]. If you’re not interested, tell me and I’ll close the loop. My number is [callback].

SMS (only with documented consent or an established business relationship)

Dr. [Last Name], [Your Name] here. Quick question: open to hearing about a Georgia [role]? Reply STOP to opt out.

Rule: Honor STOP immediately and do not re-message after opt-out.

Common pitfalls

Saving the wrong record because the name “looked right.” Fix: enforce the Two Identifiers Minimum rule (name + NPI) before anything enters your ATS.
Not storing the source URL and checked timestamp. Fix: make both required fields in your ATS note template.
Over-normalizing names. Fix: store the name exactly as displayed on the Georgia record, and separately store your internal preferred name if needed.
Interpreting public record details. Fix: record what the board shows (status, dates, identifiers). Do not interpret disciplinary information.

Mini-case: two “James Smith” results (how to avoid wrong-person outreach)

You search a common name and get multiple Georgia results. One recruiter picks the first record, enriches contact info, and now you’re calling the wrong physician. The fix is procedural: pull the candidate’s NPI from the CV/intake, match it to the correct person, then log the license number + source URL + timestamp. Only after that do you enrich contact data or send outreach.

How to improve results

Improvement here is mostly about reducing rework and preventing wrong-person touches.

Measure this by… tracking (1) time from “candidate identified” to “Georgia record logged with all required fields,” and (2) the share of lookups that require rework because the NPI didn’t match the saved record. Review weekly and update your ATS note template or training based on the top failure reason.

Make the ATS template required: if a recruiter can’t save the record without license number, status, URL, and timestamp, your data quality improves immediately.
Use NPI as the join key across systems: when you later enrich contact data, match back to the same NPI so you don’t merge two physicians with similar names.
Set a re-check trigger: if your process requires it, re-check close to submission/credentialing milestones and store the new as-of timestamp.

Legal and ethical use

This page is not legal advice. If your organization needs a legal determination, route it to counsel.
Use public lookup information for legitimate recruiting operations only, and respect opt-outs and privacy requests.
Do not interpret disciplinary information or make employment decisions based on your own reading of public records.

Evidence and trust notes

Official source: Georgia Composite Medical Board (use the board’s public license verification search; if your SOP allows, paste the exact verification page URL here so recruiters can click straight into the search).

How we evaluate data quality and responsible use: Heartbeat Trust Methodology.

For identity matching across systems, use: NPI-to-license matching for recruiting workflows.

FAQs

What’s the fastest way to avoid wrong-person matches in Georgia?

Use two identifiers: the name on the physician license record plus the NPI. Don’t log a record to your ATS until both align.

What fields should I capture from the Georgia record for recruiting?

Capture: full name (as shown), license type (physician license), license number, license status (with as-of date/time), issue date, expiration/renewal date (if shown), issuing entity (Georgia Composite Medical Board), source URL, and the NPI you used to disambiguate.

What does “license status” mean in this workflow?

It’s the board-displayed standing of the license on the day you checked it. Store the status and the as-of timestamp so your team knows exactly what was true when you looked.

How should I handle “no results” on the Georgia search?

Retry with simpler inputs (last name + first initial), remove punctuation/hyphens, and use the legal name from the CV. If you have NPI, use it to confirm identity and then re-run the board search with the exact legal name.

Where should I store the source URL and timestamp?

Store both in your ATS/CRM note for the candidate using the template above. The URL and checked date/time are what make the lookup auditable for your team.

Next steps

Need the full hub? Go to State license lookups (all states).
Building a repeatable identity-to-contact workflow? Use NPI + license matching as your join-key process.
Ready to operationalize outreach with refreshed data? start free search & preview data.

About the Author

Ben Argeband is the Founder and CEO of Swordfish.ai and Heartbeat.ai. With deep expertise in data and SaaS, he has built two successful platforms trusted by over 50,000 sales and recruitment professionals. Ben’s mission is to help teams find direct contact information for hard-to-reach professionals and decision-makers, providing the shortest route to their next win. Connect with Ben on LinkedIn.