{"id":54275,"date":"2026-02-01T12:52:12","date_gmt":"2026-02-01T18:52:12","guid":{"rendered":"https:\/\/heartbeat.ai\/healthcare\/physician-recruiting-2\/"},"modified":"2026-10-19T14:03:14","modified_gmt":"2026-10-19T19:03:14","slug":"physician-recruiting","status":"publish","type":"post","link":"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/","title":{"rendered":"Physician Recruiting Playbook Hub: Lists, Sequences, Specialty Tips, and Ops"},"content":{"rendered":"<section class=\"aeo-key-takeaways\">\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_89 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\r\n<div class=\"ez-toc-title-container\">\r\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">What\u2019s on this page:<\/p>\r\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\r\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Key_takeaways\" >Key takeaways<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Choose_your_path_hub_lookup\" >Choose your path (hub lookup)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#TLDR_lookup_table_what_to_do_next\" >TL;DR lookup table (what to do next)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Who_this_is_for\" >Who this is for<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Quick_answer\" >Quick answer<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#The_fill-faster_loop_list_first_contact_follow-up_refresh_close\" >The fill-faster loop: list, first contact, follow-up, refresh, close<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Step-by-step_method\" >Step-by-step method<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Use_cases_how_teams_actually_run_this\" >Use cases: how teams actually run this<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Pathway_1_I_need_a_list_access_refresh_beats_static\" >Pathway 1: I need a list (access + refresh beats static)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Suppression_SOP_keep_it_simple\" >Suppression SOP (keep it simple)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Pathway_2_I_need_a_sequence_email_call_SMS_where_permitted\" >Pathway 2: I need a sequence (email + call + SMS where permitted)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Pathway_3_I_need_specialty_tips_reduce_friction_dont_add_it\" >Pathway 3: I need specialty tips (reduce friction, don&#8217;t add it)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Mini-scenario_A_gatekeeper_routing_blocks_calls\" >Mini-scenario A: gatekeeper routing blocks calls<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Mini-scenario_B_procedure_days_make_daytime_calls_dead\" >Mini-scenario B: procedure days make daytime calls dead<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Pathway_4_I_need_opsATS_make_the_workflow_measurable\" >Pathway 4: I need ops\/ATS (make the workflow measurable)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Minimum_ATS_field_map_copypaste\" >Minimum ATS field map (copy\/paste)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Disposition_taxonomy_so_list_hygiene_improves_over_time\" >Disposition taxonomy (so list hygiene improves over time)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Weekly_review_ritual_30_minutes\" >Weekly review ritual (30 minutes)<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Diagnostic_table\" >Diagnostic table<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Weighted_checklist\" >Weighted checklist<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Outreach_templates\" >Outreach templates<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Email_1_initial\" >Email 1 (initial)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#SMS_only_where_permitted_include_opt-out\" >SMS (only where permitted; include opt-out)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Call_opener_10_seconds\" >Call opener (10 seconds)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Voicemail\" >Voicemail<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Common_pitfalls\" >Common pitfalls<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#How_to_improve_results\" >How to improve results<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Two-week_baseline_tracking_scorecard\" >Two-week baseline tracking (scorecard)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#A_quick_worksheet_for_deciding_what_to_fix_first\" >A quick worksheet for deciding what to fix first<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Legal_and_ethical_use\" >Legal and ethical use<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Evidence_and_trust_notes\" >Evidence and trust notes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#FAQs\" >FAQs<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#What_should_I_measure_first_in_physician_recruiting\" >What should I measure first in physician recruiting?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Should_I_call_or_email_physicians_first\" >Should I call or email physicians first?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#How_do_I_keep_follow-ups_respectful\" >How do I keep follow-ups respectful?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#How_do_I_improve_speed-to-submittal_without_adding_more_volume\" >How do I improve speed-to-submittal without adding more volume?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-37\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Where_do_I_go_next_if_I_need_a_complete_cadence\" >Where do I go next if I need a complete cadence?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-38\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#Next_steps\" >Next steps<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-39\" href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/#About_the_Author\" >About the Author<\/a><\/li><\/ul><\/nav><\/div>\r\n<h2><span class=\"ez-toc-section\" id=\"Key_takeaways\"><\/span>Key takeaways<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>A physician recruiting workflow can combine list building, respectful outreach, follow-up, data refresh, and faster handoffs.<\/li>\n<li>Track reach metrics such as Connect Rate, Deliverability Rate, and Reply Rate to help locate outreach bottlenecks.<\/li>\n<li>Use a shared suppression list and honor opt-out requests across channels.<\/li>\n<li>Use consistent metric definitions and denominators when comparing weekly outreach results.<\/li>\n<li>When replies are not turning into screens or submittals, review scheduling speed, role requirements, and client feedback processes.<\/li>\n<\/ul>\n<\/section>\n<p class=\"article-last-updated\"><strong>Last updated:<\/strong> August 31, 2026<\/p>\n<p><img decoding=\"async\" loading=\"false\" class=\"aligncenter\" src=\"http:\/\/hc.heartbeat.ai\/wp-content\/webp-express\/webp-images\/uploads\/2026\/02\/physician-recruiting-d938b3fe.png.webp\" alt=\"54274\" \/><\/p>\n<p><strong>Ben Argeband, Founder &amp; CEO of Heartbeat.ai<\/strong> \u2014 Empathetic, simple, action-oriented. Templates + next steps reduce stress.<\/p>\n<p>Physician recruiting often stalls not because teams lack candidates, but because they cannot reliably reach the right clinicians at the right time with a message that earns a response. This hub lays out a practical workflow: build a reachable list, coordinate outreach across channels, address specialty-specific friction, and measure ATS metrics that help identify where searches are slowing down.<\/p>\n<p><strong>Need contact coverage first?<\/strong> Start with the <a href=\"http:\/\/heartbeat.ai\/resources\/provider-contact-data\/\">Provider Contact Data Hub<\/a>, then come back here to run the workflow.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Choose_your_path_hub_lookup\"><\/span>Choose your path (hub lookup)<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><strong>I need a list:<\/strong> go to <a href=\"#pathway-1\">Pathway 1<\/a> (access + refresh + verification + suppression).<\/li>\n<li><strong>I need a sequence:<\/strong> go to <a href=\"#pathway-2\">Pathway 2<\/a> (email + call + SMS where permitted).<\/li>\n<li><strong>I need specialty tips:<\/strong> go to <a href=\"#pathway-3\">Pathway 3<\/a> (timing + gatekeepers + decision-makers).<\/li>\n<li><strong>I need ops\/ATS:<\/strong> go to <a href=\"#pathway-4\">Pathway 4<\/a> (fields, dispositions, scorecard).<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"TLDR_lookup_table_what_to_do_next\"><\/span>TL;DR lookup table (what to do next)<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div class=\"table-scroll\" style=\"overflow:auto;-webkit-overflow-scrolling:touch;width:100%\">\n<table class=\"separated-content\">\n<thead>\n<tr>\n<th>Your situation<\/th>\n<th>Best pathway<\/th>\n<th>Primary metric to watch<\/th>\n<th>First action today<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>You are dialing a lot but not talking to physicians<\/td>\n<td><a href=\"#pathway-1\">Pathway 1<\/a> then <a href=\"#pathway-2\">Pathway 2<\/a><\/td>\n<td>Connect Rate (connected calls \/ total dials)<\/td>\n<td>Refresh phone reachability, then call in proven time blocks<\/td>\n<\/tr>\n<tr>\n<td>Email is sending but nothing is coming back<\/td>\n<td><a href=\"#pathway-1\">Pathway 1<\/a> then <a href=\"#pathway-2\">Pathway 2<\/a><\/td>\n<td>Reply Rate (replies \/ delivered emails)<\/td>\n<td>Segment by fit tier and tighten the first line + CTA<\/td>\n<\/tr>\n<tr>\n<td>Physicians reply but screens are not getting scheduled<\/td>\n<td><a href=\"#pathway-4\">Pathway 4<\/a><\/td>\n<td>Time-to-fill proxy (median days from first touch to accepted submittal)<\/td>\n<td>Enforce same-day scheduling and client feedback SLAs<\/td>\n<\/tr>\n<tr>\n<td>You need locum tenens speed and a repeatable cadence<\/td>\n<td><a href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/locum-tenens-sourcing-playbook\/\">Locum tenens playbook<\/a> + <a href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/physician-recruiting-sequence-email-sms-call\/\">sequence guide<\/a><\/td>\n<td>Connect Rate and Answer Rate<\/td>\n<td>Run one role type for two weeks with a scorecard<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"Who_this_is_for\"><\/span>Who this is for<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>This hub is for healthcare recruiters and locum staffing teams working open physician requisitions, especially when clients want frequent updates and reachability\u2014not candidate volume\u2014is a bottleneck.<\/p>\n<ul>\n<li>You have open reqs and a client who wants updates daily.<\/li>\n<li>You are dialing and emailing, but conversations are not happening.<\/li>\n<li>You need a repeatable process your team can run without guesswork.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Quick_answer\"><\/span>Quick answer<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<dl>\n<dt>Core answer<\/dt>\n<dd>Physician recruiting fills faster when you run a measured loop: build a reachable list, contact respectfully across channels, follow up tightly, refresh data, and close fast.<\/dd>\n<dt>Key insight<\/dt>\n<dd>Time-to-fill is mostly a reach problem. Faster connects tend to beat bigger pipelines when your data is accurate and your timing respects clinic schedules.<\/dd>\n<dt>Best for<\/dt>\n<dd>Recruiters and locum staffing teams under deadline pressure on physician roles.<\/dd>\n<\/dl>\n<blockquote>\n<p><strong>Compliance &amp; safety<\/strong><\/p>\n<p>This method is for legitimate recruiting outreach only. Always respect candidate privacy, opt-out requests, and local data laws. Heartbeat does not provide medical, legal, or compliance advice.<\/p>\n<\/blockquote>\n<h2><span class=\"ez-toc-section\" id=\"The_fill-faster_loop_list_first_contact_follow-up_refresh_close\"><\/span>The fill-faster loop: list, first contact, follow-up, refresh, close<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Physician outreach may need to account for clinic hours, procedure blocks, call schedules, and full inboxes. The goal isn&#8217;t more activity; it&#8217;s more verified reach per hour, followed by using what you learn each week to improve the next cycle.<\/p>\n<ul>\n<li><strong>List:<\/strong> build a role-specific universe, then verify contactability and suppress opt-outs.<\/li>\n<li><strong>First contact:<\/strong> one clear ask, one clear next step, and a channel mix that matches how physicians actually respond.<\/li>\n<li><strong>Follow-up:<\/strong> a short sequence that earns a response without spamming.<\/li>\n<li><strong>Refresh:<\/strong> update contacts and suppress bad records so your metrics stay honest.<\/li>\n<li><strong>Close:<\/strong> reduce friction \u2014 scheduling, credentialing handoffs, fast client feedback.<\/li>\n<\/ul>\n<p>If your outreach adds stress for the physician, it may underperform. Aim to make each touch short, specific, easy to accept or decline, and easy to opt out of.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step-by-step_method\"><\/span>Step-by-step method<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To improve speed-to-submittal, treat your week like a funnel you can forecast. Start with consistent denominators and identify one constraint to address.<\/p>\n<ul>\n<li><strong>Expected conversations<\/strong> = (Total dials) \u00d7 (Connect Rate) \u00d7 (Answer Rate)<\/li>\n<li><strong>Expected email replies<\/strong> = (Delivered emails) \u00d7 (Reply Rate)<\/li>\n<li><strong>Expected screens<\/strong> = (Conversations + Replies) \u00d7 (your observed screen conversion rate)<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Use_cases_how_teams_actually_run_this\"><\/span>Use cases: how teams actually run this<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><strong>Permanent search:<\/strong> get role clarity and client feedback speed locked in first, then run a measured sequence. Start at <a href=\"#pathway-1\">Pathway 1<\/a> and <a href=\"#pathway-2\">Pathway 2<\/a>.<\/li>\n<li><strong>Locum tenens coverage:<\/strong> prioritize reach and fast scheduling. Use the <a href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/locum-tenens-sourcing-playbook\/\">locum tenens sourcing playbook<\/a> and the <a href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/physician-recruiting-sequence-email-sms-call\/\">sequence guide<\/a>.<\/li>\n<li><strong>Candidate reactivation:<\/strong> segment as reactivation, lead with a low-friction question, and stop quickly on &#8220;no.&#8221; Start at <a href=\"#pathway-2\">Pathway 2<\/a> and track Reply Rate.<\/li>\n<\/ul>\n<h3 id=\"pathway-1\"><span class=\"ez-toc-section\" id=\"Pathway_1_I_need_a_list_access_refresh_beats_static\"><\/span>Pathway 1: I need a list (access + refresh beats static)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Static contact lists can become outdated, so relying on one-time purchases may create reachability risks. A more durable approach combines access, refresh, verification, and suppression in an ongoing workflow. This can mean less time collecting names and more time maintaining accurate records.<\/p>\n<ol>\n<li><strong>Define the role in recruiter terms:<\/strong> specialty, setting, schedule\/call, start date, and deal-breakers.<\/li>\n<li><strong>Build a target universe:<\/strong> broad enough to avoid missing viable candidates, narrowed by filters that matter (location radius, subspecialty, practice type).<\/li>\n<li><strong>Verify reachability before sequencing:<\/strong> confirm email deliverability signals and phone reachability; suppress known opt-outs and bad records.<\/li>\n<li><strong>Segment into three tiers:<\/strong> best fit, possible fit, reactivation. Each tier gets a different first message and follow-up intensity.<\/li>\n<li><strong>Operationalize suppression:<\/strong> one shared list across the team (email + phone) so nobody re-contacts a record after an opt-out.<\/li>\n<\/ol>\n<p>To validate reach before scaling, you can start a free search and preview data to check whether your target universe is contactable.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Suppression_SOP_keep_it_simple\"><\/span>Suppression SOP (keep it simple)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong>Where it lives:<\/strong> one shared list owned by recruiting ops, not individual recruiter notes.<\/li>\n<li><strong>What it includes:<\/strong> email, phone, channel, suppression reason, date, and who recorded it.<\/li>\n<li><strong>When it updates:<\/strong> daily at minimum, and before any new outreach batch.<\/li>\n<li><strong>Stop rules:<\/strong> opt-out means stop across every channel; wrong person means suppress that record and fix the source.<\/li>\n<\/ul>\n<h3 id=\"pathway-2\"><span class=\"ez-toc-section\" id=\"Pathway_2_I_need_a_sequence_email_call_SMS_where_permitted\"><\/span>Pathway 2: I need a sequence (email + call + SMS where permitted)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Multi-channel outreach is more likely to work when data is accurate and timing is respectful. Physicians may respond asynchronously between patients, so consider building sequences around short call windows and quick replies rather than long conversations.<\/p>\n<ol>\n<li><strong>Write one positioning line:<\/strong> role + location + schedule headline + why it&#8217;s worth 10 minutes.<\/li>\n<li><strong>Pick a 7\u201310 day sequence:<\/strong> 5\u20138 touches across email, call, and SMS where permitted.<\/li>\n<li><strong>Use a single CTA:<\/strong> &#8220;Reply with a good time&#8221; or a yes\/no question.<\/li>\n<li><strong>Log outcomes, not vibes:<\/strong> delivered, bounced, connected, answered, replied, interested, not interested, wrong person.<\/li>\n<\/ol>\n<p>For a ready-to-run cadence, use the <a href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/physician-recruiting-sequence-email-sms-call\/\">physician recruiting sequence (email + SMS + call)<\/a> guide.<\/p>\n<h3 id=\"pathway-3\"><span class=\"ez-toc-section\" id=\"Pathway_3_I_need_specialty_tips_reduce_friction_dont_add_it\"><\/span>Pathway 3: I need specialty tips (reduce friction, don&#8217;t add it)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Potential sources of specialty-specific friction include gatekeepers, clinic hours, private-practice ownership structures, and call schedules. Align outreach with the specialty&#8217;s workflow rather than relying on a generic cadence.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Mini-scenario_A_gatekeeper_routing_blocks_calls\"><\/span>Mini-scenario A: gatekeeper routing blocks calls<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong>What happens:<\/strong> you call the main line, get routed, and never reach the physician.<\/li>\n<li><strong>Operational adjustment:<\/strong> email-first with a specific ask, then call only in narrow time blocks you can repeat weekly.<\/li>\n<li><strong>What to log:<\/strong> whether the number is direct vs. routed, and which time blocks produce human answers.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Mini-scenario_B_procedure_days_make_daytime_calls_dead\"><\/span>Mini-scenario B: procedure days make daytime calls dead<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong>What happens:<\/strong> you call during procedures and hit voicemail all day.<\/li>\n<li><strong>Operational adjustment:<\/strong> shift calls to early or late windows, and use a short email offering two scheduling options.<\/li>\n<li><strong>What to log:<\/strong> Answer Rate by time block so you stop guessing.<\/li>\n<\/ul>\n<p>If you&#8217;re seeing consistent non-response, fix the bottleneck before adding volume: <a href=\"http:\/\/heartbeat.ai\/resources\/recruiting-ops\/why-physicians-dont-reply\/\">why physicians don&#8217;t reply (and what to do about it)<\/a>.<\/p>\n<h3 id=\"pathway-4\"><span class=\"ez-toc-section\" id=\"Pathway_4_I_need_opsATS_make_the_workflow_measurable\"><\/span>Pathway 4: I need ops\/ATS (make the workflow measurable)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Your ATS or CRM should help answer one question: where is reach failing, and what can change this week? Without that visibility, teams may default to activity metrics that do not show where the process needs attention.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Minimum_ATS_field_map_copypaste\"><\/span>Minimum ATS field map (copy\/paste)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong>Channel:<\/strong> email, call, SMS (where permitted).<\/li>\n<li><strong>Email status:<\/strong> sent, delivered, bounced.<\/li>\n<li><strong>Call status:<\/strong> dialed, connected, answered (human), voicemail.<\/li>\n<li><strong>Line type:<\/strong> direct line, routed line, gatekeeper, unknown.<\/li>\n<li><strong>Response status:<\/strong> replied (yes\/no\/question), no reply.<\/li>\n<li><strong>Interest disposition:<\/strong> interested, not interested, wrong person, refer-out.<\/li>\n<li><strong>Consent\/opt-out flags:<\/strong> opt-out requested (yes\/no), opt-out channel, opt-out date.<\/li>\n<li><strong>Suppression reason:<\/strong> opt-out, bad number, bounce, wrong person, do-not-contact request.<\/li>\n<li><strong>Timestamps:<\/strong> first touch date\/time, last touch date\/time, first reply date\/time.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Disposition_taxonomy_so_list_hygiene_improves_over_time\"><\/span>Disposition taxonomy (so list hygiene improves over time)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong>Phone:<\/strong> connected, answered (human), voicemail, gatekeeper, routed, wrong number, do-not-contact request.<\/li>\n<li><strong>Email:<\/strong> delivered, bounced, replied, opt-out.<\/li>\n<li><strong>Outcome:<\/strong> interested, not interested, refer-out, wrong person.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Weekly_review_ritual_30_minutes\"><\/span>Weekly review ritual (30 minutes)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li>Review reach metrics by role type and segment (best fit vs. possible vs. reactivation).<\/li>\n<li>Pick one constraint to fix: data, timing, message, or follow-up speed.<\/li>\n<li>Update the suppression list and refresh contacts before the next outreach batch.<\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"Diagnostic_table\"><\/span>Diagnostic table<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Use this table to locate where your physician recruiting workflow may be breaking down. Pull the figures from your ATS or CRM, dialer, and email tool.<\/p>\n<div class=\"table-scroll\" style=\"overflow:auto;-webkit-overflow-scrolling:touch;width:100%\">\n<table class=\"separated-content\">\n<thead>\n<tr>\n<th>Symptom<\/th>\n<th>Most likely cause<\/th>\n<th>What to check next<\/th>\n<th>Fix that improves speed-to-submittal<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Lots of dials, few conversations<\/td>\n<td>Low reachability or wrong timing<\/td>\n<td>Connect Rate and Answer Rate by time block<\/td>\n<td>Call in proven windows; prioritize records with ranked mobile numbers by answer probability<\/td>\n<\/tr>\n<tr>\n<td>Email volume high, replies low<\/td>\n<td>Deliverability or message mismatch<\/td>\n<td>Deliverability Rate, Bounce Rate, Reply Rate by segment<\/td>\n<td>Refresh emails; tighten subject + first line; segment by fit tier<\/td>\n<\/tr>\n<tr>\n<td>Replies come in, but screens are not scheduled<\/td>\n<td>CTA friction or slow follow-up<\/td>\n<td>Time from reply to scheduled screen; calendar availability<\/td>\n<td>Offer two time options; same-day scheduling; ask a binary question<\/td>\n<\/tr>\n<tr>\n<td>Interest exists, but submittals stall<\/td>\n<td>Requirements unclear or client feedback slow<\/td>\n<td>Missing must-haves; client SLA adherence<\/td>\n<td>Pre-qualify with three bullets; align client expectations early<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><strong>Metric definitions (use these consistently):<\/strong><\/p>\n<ul>\n<li><strong>Connect Rate<\/strong> = connected calls \/ total dials (per 100 dials).<\/li>\n<li><strong>Answer Rate<\/strong> = human answers \/ connected calls (per 100 connected calls).<\/li>\n<li><strong>Deliverability Rate<\/strong> = delivered emails \/ sent emails (per 100 sent emails).<\/li>\n<li><strong>Bounce Rate<\/strong> = bounced emails \/ sent emails (per 100 sent emails).<\/li>\n<li><strong>Reply Rate<\/strong> = replies \/ delivered emails (per 100 delivered emails).<\/li>\n<li><strong>Time-to-fill proxy<\/strong> = median days from first outreach touch to accepted submittal, tracked per role type.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Weighted_checklist\"><\/span>Weighted checklist<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Score each open role before scaling outreach. This can help focus effort on roles with stronger conversion potential and keep gross margin in view.<\/p>\n<div class=\"table-scroll\" style=\"overflow:auto;-webkit-overflow-scrolling:touch;width:100%\">\n<table class=\"separated-content\">\n<thead>\n<tr>\n<th>Factor<\/th>\n<th>Weight<\/th>\n<th>Score (1\u20135)<\/th>\n<th>Notes<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Role clarity (schedule, call, start date, must-haves)<\/td>\n<td>25%<\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Reachability (verified email + mobile coverage for target universe)<\/td>\n<td>25%<\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Offer competitiveness (rate, flexibility, autonomy)<\/td>\n<td>20%<\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Client responsiveness (feedback SLA, interview speed)<\/td>\n<td>20%<\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<tr>\n<td>Compliance readiness (consent\/opt-out process, suppression list)<\/td>\n<td>10%<\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><strong>How to use it:<\/strong> a low weighted score usually means the role inputs need work \u2014 clarity, offer, or client SLA \u2014 before you add volume. A low reachability score sends you back to Pathway 1 to refresh and verify first.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Outreach_templates\"><\/span>Outreach templates<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>These templates are designed to be short, specific, and easy to decline.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Email_1_initial\"><\/span>Email 1 (initial)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Subject:<\/strong> Quick question \u2014 [Specialty] coverage in [City]<\/p>\n<p>Hi Dr. [Last Name] \u2014 I am recruiting for a [Specialty] role in [City]. Schedule is [X], call is [Y].<\/p>\n<p>Are you open to a 10-minute call this week to see if it&#8217;s worth exploring?<\/p>\n<p>\u2014 [Your Name], [Team]<\/p>\n<p>Reply &#8220;no&#8221; and I&#8217;ll close the loop.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"SMS_only_where_permitted_include_opt-out\"><\/span>SMS (only where permitted; include opt-out)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Hi Dr. [Last Name] \u2014 [Your Name] recruiting for a [Specialty] role in [City]. Open to a quick 10-min call? Reply YES\/NO. Reply STOP to opt-out.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Call_opener_10_seconds\"><\/span>Call opener (10 seconds)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>&#8220;Dr. [Last Name], this is [Name]. I&#8217;ll be brief. I&#8217;m calling about a [Specialty] opportunity in [City] with [schedule\/call]. Is now a bad time for 30 seconds?&#8221;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Voicemail\"><\/span>Voicemail<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>&#8220;Dr. [Last Name], [Name] recruiting for a [Specialty] role in [City]. If you&#8217;re open to a quick overview, call or text me at [number]. If not, tell me &#8216;no&#8217; and I&#8217;ll stop.&#8221;<\/p>\n<p>If you&#8217;re struggling to reach physicians who aren&#8217;t active on professional networks, use <a href=\"http:\/\/heartbeat.ai\/resources\/provider-contact-data\/how-to-find-physicians-not-on-linkedin\/\">how to find physicians not on LinkedIn<\/a> to expand reach without guessing.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Common_pitfalls\"><\/span>Common pitfalls<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><strong>Confusing activity with reach:<\/strong> high dial volume to bad numbers isn&#8217;t progress. Fix data and timing first.<\/li>\n<li><strong>One-channel dependence:<\/strong> email-only or call-only breaks the moment deliverability or timing shifts.<\/li>\n<li><strong>No suppression discipline:<\/strong> ignoring opt-out requests or re-contacting wrong-person records burns reputation and creates compliance risk.<\/li>\n<li><strong>Slow follow-up:<\/strong> a physician who replies and gets a response the next day often goes to whoever answered faster.<\/li>\n<li><strong>Burnout-blind messaging:<\/strong> long paragraphs, vague asks, and &#8220;just checking in&#8221; follow-ups get deleted.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"How_to_improve_results\"><\/span>How to improve results<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You may not need a new tool first. Start with a baseline and a review loop that helps identify what to fix next.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Two-week_baseline_tracking_scorecard\"><\/span>Two-week baseline tracking (scorecard)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Run the same sequence for two weeks on one role type\u2014for example, locum tenens coverage or a permanent clinic role. Track results by recruiter and segment (best fit, possible fit, or reactivation), using consistent denominators such as per 100 dials and per 100 delivered emails to make week-to-week comparisons more useful.<\/p>\n<div class=\"table-scroll\" style=\"overflow:auto;-webkit-overflow-scrolling:touch;width:100%\">\n<table class=\"separated-content\">\n<thead>\n<tr>\n<th>Metric (weekly)<\/th>\n<th>How to calculate<\/th>\n<th>Where to pull it<\/th>\n<th>What &#8220;bad&#8221; usually means<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Connect Rate<\/td>\n<td>connected calls \/ total dials (per 100 dials)<\/td>\n<td>Dialer logs<\/td>\n<td>Bad numbers, wrong time blocks, weak prioritization<\/td>\n<\/tr>\n<tr>\n<td>Answer Rate<\/td>\n<td>human answers \/ connected calls (per 100 connected calls)<\/td>\n<td>Dialer disposition<\/td>\n<td>Calling during clinic or procedure windows<\/td>\n<\/tr>\n<tr>\n<td>Deliverability Rate<\/td>\n<td>delivered emails \/ sent emails (per 100 sent emails)<\/td>\n<td>Email tool<\/td>\n<td>Stale emails, domain issues, poor list hygiene<\/td>\n<\/tr>\n<tr>\n<td>Bounce Rate<\/td>\n<td>bounced emails \/ sent emails (per 100 sent emails)<\/td>\n<td>Email tool<\/td>\n<td>Outdated addresses; missing refresh and suppression<\/td>\n<\/tr>\n<tr>\n<td>Reply Rate<\/td>\n<td>replies \/ delivered emails (per 100 delivered emails)<\/td>\n<td>Email tool or ATS<\/td>\n<td>Message mismatch, unclear CTA, wrong segment<\/td>\n<\/tr>\n<tr>\n<td>Time-to-fill proxy<\/td>\n<td>median days from first touch to accepted submittal<\/td>\n<td>ATS timestamps<\/td>\n<td>Slow follow-up, unclear requirements, client SLA issues<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h3><span class=\"ez-toc-section\" id=\"A_quick_worksheet_for_deciding_what_to_fix_first\"><\/span>A quick worksheet for deciding what to fix first<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Use this worksheet to turn a week of activity into a forecast and identify the constraint that may be slowing fills.<\/p>\n<ul>\n<li><strong>Expected conversations<\/strong> = (Total dials) \u00d7 (Connect Rate) \u00d7 (Answer Rate)<\/li>\n<li><strong>Expected email replies<\/strong> = (Delivered emails) \u00d7 (Reply Rate)<\/li>\n<li><strong>Expected screens<\/strong> = (Conversations + Replies) \u00d7 (your observed screen conversion rate)<\/li>\n<\/ul>\n<p>Then choose one constraint to address next week:<\/p>\n<ul>\n<li>If <strong>Connect Rate<\/strong> is low: refresh phone data, adjust time blocks, and prioritize the most reachable records.<\/li>\n<li>If <strong>Deliverability Rate<\/strong> is low or <strong>Bounce Rate<\/strong> is high: refresh emails and suppress bounces before sending more.<\/li>\n<li>If <strong>Reply Rate<\/strong> is low: tighten the first line, make the ask binary, and segment by fit tier.<\/li>\n<li>If the <strong>time-to-fill proxy<\/strong> is slow despite replies: shorten internal handoffs and enforce client feedback SLAs.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Legal_and_ethical_use\"><\/span>Legal and ethical use<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Physician recruiting outreach should be compliant and respectful. Because applicable rules can change, build processes that make the compliant path easy to follow and verify current requirements.<\/p>\n<ul>\n<li><strong>Consent and opt-out:<\/strong> honor opt-out requests immediately across every channel \u2014 email, SMS, phone. Keep a shared suppression list.<\/li>\n<li><strong>Documenting opt-out evidence:<\/strong> store the opt-out channel, date\/time, and the message or call note that triggered it in your ATS, and audit suppression weekly.<\/li>\n<li><strong>SMS and phone rules:<\/strong> TCPA requirements around consent and revocation have been under active FCC review, including proposed changes to how opt-outs apply across communication types \u2014 confirm your current obligations rather than relying on last year&#8217;s process. Baseline reference: <a href=\"https:\/\/www.fcc.gov\/general\/telephone-consumer-protection-act-1991-tcpa\">TCPA guidance (FCC)<\/a>.<\/li>\n<li><strong>Email rules:<\/strong> include required identification and opt-out mechanisms. Baseline reference: <a href=\"https:\/\/www.ftc.gov\/business-guidance\/resources\/can-spam-act-compliance-guide-business\">CAN-SPAM compliance guide (FTC)<\/a>.<\/li>\n<li><strong>Data minimization:<\/strong> store only what you need to recruit, restrict access, and log exports.<\/li>\n<\/ul>\n<p><strong>Reminder:<\/strong> Heartbeat.ai does not provide legal counsel. If you operate across multiple states or countries, get a compliance review and bake current rules into your tooling rather than treating this section as a substitute for legal advice.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Evidence_and_trust_notes\"><\/span>Evidence and trust notes<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><strong>How we think about trust:<\/strong> <a href=\"http:\/\/heartbeat.ai\/resources\/trust-methodology\/\">Heartbeat trust methodology<\/a>.<\/li>\n<li><strong>Compliance baselines:<\/strong> <a href=\"https:\/\/www.fcc.gov\/general\/telephone-consumer-protection-act-1991-tcpa\">TCPA (FCC)<\/a> and <a href=\"https:\/\/www.ftc.gov\/business-guidance\/resources\/can-spam-act-compliance-guide-business\">CAN-SPAM (FTC)<\/a>.<\/li>\n<li><strong>Data integrity note:<\/strong> tracking reach metrics weekly and keeping suppression tight shows quickly whether your constraint is data, timing, or message.<\/li>\n<\/ul>\n<section class=\"aeo-faq\">\n<h2><span class=\"ez-toc-section\" id=\"FAQs\"><\/span>FAQs<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"What_should_I_measure_first_in_physician_recruiting\"><\/span>What should I measure first in physician recruiting?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Start with reach metrics that explain why you are not getting conversations: Connect Rate (connected calls \/ total dials per 100 dials), Deliverability Rate (delivered \/ sent per 100 sent emails), and Reply Rate (replies \/ delivered per 100 delivered emails).<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Should_I_call_or_email_physicians_first\"><\/span>Should I call or email physicians first?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Neither wins universally. If your phone reach is strong, calling can create fast screens. If deliverability is strong, email can scale. Most teams do best with a coordinated mix and a clear CTA.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_do_I_keep_follow-ups_respectful\"><\/span>How do I keep follow-ups respectful?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Keep touches short, specific, and easy to decline. Stop on opt-out. Avoid guilt language and avoid &#8220;just checking in&#8221; messages that add noise without value.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_do_I_improve_speed-to-submittal_without_adding_more_volume\"><\/span>How do I improve speed-to-submittal without adding more volume?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Fix the biggest constraint in your loop: reachability (bad numbers or bounces), timing (clinic windows), message clarity (unclear ask), or follow-up speed (slow response to replies). Then tighten client feedback SLAs so interest does not stall.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Where_do_I_go_next_if_I_need_a_complete_cadence\"><\/span>Where do I go next if I need a complete cadence?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Use the dedicated guide: <a href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/physician-recruiting-sequence-email-sms-call\/\">physician recruiting sequence (email + SMS + call)<\/a>. If you are filling locum tenens coverage, use the <a href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/locum-tenens-sourcing-playbook\/\">locum tenens sourcing playbook<\/a>.<\/p>\n<\/section>\n<h2><span class=\"ez-toc-section\" id=\"Next_steps\"><\/span>Next steps<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><strong>Today:<\/strong> build your target universe and set up suppression. If you need coverage, use the <a href=\"http:\/\/heartbeat.ai\/resources\/provider-contact-data\/\">Provider Contact Data Hub<\/a>.<\/li>\n<li><strong>This week:<\/strong> run the sequence and log outcomes consistently. Use the <a href=\"http:\/\/heartbeat.ai\/resources\/physician-recruiting\/physician-recruiting-sequence-email-sms-call\/\">sequence guide<\/a>.<\/li>\n<li><strong>Next week:<\/strong> fix one constraint \u2014 data, timing, message, or follow-up speed \u2014 and refresh before scaling.<\/li>\n<li><strong>Want to validate reach before scaling:<\/strong> <a href=\"https:\/\/heartbeat.ai\/signup\">get my data access<\/a> and start free search &amp; preview data.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"About_the_Author\"><\/span><b>About the Author<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"http:\/\/heartbeat.ai\/resources\/author\/ben-argeband\"><span style=\"font-weight: 400;\">Ben Argeband<\/span><\/a><span style=\"font-weight: 400;\"> is the Founder and CEO of Swordfish.ai and Heartbeat.ai. With deep expertise in data and SaaS, he has built two successful platforms trusted by over 50,000 sales and recruitment professionals. Ben&#8217;s mission is to help teams find direct contact information for hard-to-reach professionals and decision-makers, providing the shortest route to their next win. Connect with Ben on <\/span><a href=\"https:\/\/www.linkedin.com\/in\/ben-m-argeband-2427a8a3\/\"><span style=\"font-weight: 400;\">LinkedIn<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><br \/>\n<script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"Article\",\"about\":[\"physician recruiting\",\"locum tenens\",\"consent\",\"opt-out\"],\"author\":{\"@type\":\"Person\",\"jobTitle\":\"Founder & CEO of Heartbeat.ai\",\"name\":\"Ben Argeband\"},\"dateModified\":\"2026-01-05\",\"datePublished\":\"2026-01-05\",\"headline\":\"Physician recruiting: a practical hub for faster connects, cleaner data, and faster fills\",\"isPartOf\":{\"@type\":\"WebSite\",\"name\":\"Heartbeat.ai\",\"url\":\"https:\/\/heartbeat.ai\"},\"mainEntityOfPage\":{\"@id\":\"https:\/\/heartbeat.ai\/resources\/physician-recruiting\/\",\"@type\":\"WebPage\"},\"publisher\":{\"@type\":\"Organization\",\"name\":\"Heartbeat.ai\"}}<\/script><\/p>\n<p><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":[{\"@type\":\"Question\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Start with reach metrics that explain why you are not getting conversations: Connect Rate (connected calls \/ total dials per 100 dials), Deliverability Rate (delivered \/ sent per 100 sent emails), and Reply Rate (replies \/ delivered per 100 delivered emails).\"},\"name\":\"What should I measure first in physician recruiting?\"},{\"@type\":\"Question\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Neither wins universally. If your phone reach is strong, calling can create fast screens. If deliverability is strong, email can scale. Most teams do best with a coordinated mix and a clear CTA.\"},\"name\":\"Should I call or email physicians first?\"},{\"@type\":\"Question\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Keep touches short, specific, and easy to decline. Stop on opt-out. Avoid guilt language and avoid \\\"just checking in\\\" messages that add noise without value.\"},\"name\":\"How do I keep follow-ups respectful?\"},{\"@type\":\"Question\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Fix the biggest constraint in your loop: reachability (bad numbers or bounces), timing (clinic windows), message clarity (unclear ask), or follow-up speed (slow response to replies). 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If you are filling locum tenens coverage, use the locum tenens sourcing playbook.\"},\"name\":\"Where do I go next if I need a complete cadence?\"}]}<\/script><\/p>","protected":false},"excerpt":{"rendered":"<p>A recruiter&#8217;s hub for physician outreach: build a reachable list, run a respectful sequence, fix specialty friction, and measure ATS results.<\/p>","protected":false},"author":5,"featured_media":54274,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_custom_permalink":"physician-recruiting","footnotes":""},"categories":[1],"tags":[],"class_list":["post-54275","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\r\n<title>Physician Recruiting Playbook Hub (Lists, Sequences, Ops) | Heartbeat.ai<\/title>\r\n<meta 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