Commitment #3: permission for follow-up and the best time window to reach them again.<\/li>\n<\/ul>\nTime math example (no invented numbers): if you run two 60-minute call blocks in a day, your maximum number of full qualification calls equals total block minutes divided by your average qualification-call length. Your job is to protect the blocks and reduce between-call admin so you can use that capacity.<\/p>\n
Metric definitions (required):<\/strong><\/p>\n\n- Connect Rate<\/strong> = connected calls \/ total dials (per 100 dials).<\/li>\n
- Answer Rate<\/strong> = human answers \/ connected calls (per 100 connected calls).<\/li>\n<\/ul>\n
<\/span>Step 4 (Hour 12\u201324): Qualify fast, then capture the minimum viable packet<\/span><\/h3>\nQualification is a yes\/no gate. If it\u2019s a \u201cmaybe,\u201d you\u2019re burning clock.<\/p>\n
\n- Clinical fit<\/strong>: scope, procedures, call, patient volume comfort.<\/li>\n
- Logistics<\/strong>: start date, schedule, travel constraints.<\/li>\n
- Credentialing reality<\/strong>: license status, board status, work history gaps, references availability.<\/li>\n
- Comp expectations<\/strong>: confirm range alignment early to avoid late-stage fallout.<\/li>\n<\/ul>\n
Then capture the minimum viable packet while you still have attention. Don\u2019t assume license status or availability based on an old CV.<\/p>\n
<\/span>Step 5 (Hour 24\u201336): Build the submittal packet while outreach continues<\/span><\/h3>\nDo not wait for \u201ceverything\u201d to start packaging. Build the packet in parallel and close gaps with one clean request.<\/p>\n
\n- Standardize your submittal summary<\/strong>: 2\u20134 bullets on fit + availability + license + constraints.<\/li>\n
- Collect missing items with a single list<\/strong>: avoid drip requests that create day-3 stalls.<\/li>\n
- Prep references<\/strong>: confirm names, roles, contact info, and best time to reach.<\/li>\n<\/ul>\n
Ops handoff (make it explicit):<\/strong> recruiter owns candidate conversation and commitments; ops owns formatting, document naming, and client delivery confirmation (unless your desk is structured differently). The key is that one person owns each step.<\/p>\n<\/span>Step 6 (Hour 36\u201348): Submit, confirm receipt, and set the next clock<\/span><\/h3>\nSpeed-to-submittal ends at delivery, but deal velocity doesn\u2019t. Your last 12 hours should include:<\/p>\n
\n- Submission<\/strong>: send the packet in the client\u2019s preferred format.<\/li>\n
- Receipt confirmation<\/strong>: confirm it was received and is reviewable.<\/li>\n
- Next-step scheduling<\/strong>: propose interview windows and reference check windows.<\/li>\n
- Candidate control<\/strong>: keep the physician warm with a clear timeline and expectations.<\/li>\n<\/ul>\n
Client receipt confirmation line (copy\/paste):<\/strong> \u201cConfirming you received Dr. [Last Name]\u2019s submittal and it\u2019s reviewable on your side. If anything is missing for review, reply with the exact item and I\u2019ll turn it same day.\u201d<\/p>\nOps note:<\/strong> log the receipt confirmation timestamp in your ATS so \u201cdelivered\u201d is a real event, not a guess.<\/p>\n<\/span>Micro-Asset: 48-Hour Timeline<\/span><\/h2>\nRequired visual note:<\/strong> timeline diagram<\/p>\n
![\"54214\"](\"http:\/\/hc.heartbeat.ai\/wp-content\/webp-express\/webp-images\/uploads\/2026\/02\/speed-to-submittal-48-hour-locums-workflow-0c853c8b.png.webp\")
<\/p>\n