\n\n| Cardiology (incl. interventional)<\/td>\n | Call to mobile; follow with short email<\/td>\n | Early AM or lunch gap<\/td>\n | \u201cI\u2019m in clinic \/ can you email?\u201d<\/td>\n | NPI taxonomy alignment + recency of mobile + license state match<\/td>\n | NPPES for taxonomy; state board for license; internal verification logs for recency<\/td>\n<\/tr>\n |
\n| Psychiatry<\/td>\n | Email first; call second<\/td>\n | Late afternoon<\/td>\n | \u201cNot taking calls \/ send details\u201d<\/td>\n | Recency of email deliverability + license status + setting (private vs employed)<\/td>\n | Email verification + state board; practice site for setting confirmation<\/td>\n<\/tr>\n |
\n| Dermatology<\/td>\n | Call with tight opener; email for details<\/td>\n | Before clinic start<\/td>\n | \u201cWe\u2019re not looking \/ talk to manager\u201d<\/td>\n | Ownership\/decision-maker signal + recency + correct office vs personal contact<\/td>\n | Practice site + NPPES; internal notes for decision-maker routing<\/td>\n<\/tr>\n |
\n| Anesthesiology<\/td>\n | Email first; call during admin time<\/td>\n | Mid-morning (between cases varies)<\/td>\n | \u201cSend to our group\u201d<\/td>\n | Group affiliation + recency + license<\/td>\n | Facility\/group site + state board; email verification<\/td>\n<\/tr>\n |
\n| Radiology<\/td>\n | Email first; call second<\/td>\n | Late afternoon<\/td>\n | \u201cWe use a recruiter \/ send info\u201d<\/td>\n | Subspecialty alignment + deliverability recency<\/td>\n | NPPES taxonomy + email verification; group site for subspecialty<\/td>\n<\/tr>\n |
\n| Gastroenterology<\/td>\n | Call; email for details<\/td>\n | Early AM<\/td>\n | \u201cI\u2019m scoped all day\u201d<\/td>\n | Recency of mobile + practice location accuracy<\/td>\n | Phone verification + practice site; NPPES for baseline<\/td>\n<\/tr>\n |
\n| Orthopedic Surgery<\/td>\n | Call; short email follow-up<\/td>\n | Early AM<\/td>\n | \u201cTalk to my office manager\u201d<\/td>\n | Correct routing contact + recency<\/td>\n | Practice site + internal routing notes; phone verification<\/td>\n<\/tr>\n |
\n| Emergency Medicine<\/td>\n | Text (where permitted) + call<\/td>\n | Midday (post-shift variability)<\/td>\n | \u201cI\u2019m on nights \/ can\u2019t talk\u201d<\/td>\n | Recency of mobile + current facility alignment + license in target state(s)<\/td>\n | Phone verification + facility site; state board for license<\/td>\n<\/tr>\n |
\n| Hospitalist<\/td>\n | Call; email for schedule details<\/td>\n | Late morning<\/td>\n | \u201cI\u2019m rounding\u201d<\/td>\n | Current employer\/facility match + recency + license<\/td>\n | Facility site + phone verification; state board for license<\/td>\n<\/tr>\n |
\n| Family Medicine \/ Primary Care<\/td>\n | Email + call (split test)<\/td>\n | Lunch gap<\/td>\n | \u201cNot interested \/ too busy\u201d<\/td>\n | Setting (clinic vs urgent care) + deliverability + suppression hygiene<\/td>\n | Practice site + email verification; internal suppression list<\/td>\n<\/tr>\n |
\n| Neurology<\/td>\n | Email first; call second<\/td>\n | Late afternoon<\/td>\n | \u201cSend details\u201d<\/td>\n | Subspecialty alignment + deliverability recency<\/td>\n | NPPES taxonomy + email verification<\/td>\n<\/tr>\n |
\n| Oncology (medical)<\/td>\n | Email first; call second<\/td>\n | Early AM<\/td>\n | \u201cI\u2019m booked out\u201d<\/td>\n | Practice\/facility alignment + recency<\/td>\n | Facility site + email verification; NPPES baseline<\/td>\n<\/tr>\n |
\n| Pediatrics<\/td>\n | Email first; call second<\/td>\n | Lunch gap<\/td>\n | \u201cWe\u2019re fully staffed\u201d<\/td>\n | Setting (clinic vs hospital) + deliverability recency + suppression hygiene<\/td>\n | Practice\/facility site + email verification; internal suppression list<\/td>\n<\/tr>\n |
\n| General Surgery<\/td>\n | Email first; call second<\/td>\n | Early AM (pre-OR) or late afternoon<\/td>\n | \u201cI\u2019m in the OR\u201d<\/td>\n | Correct practice\/facility alignment + recency of routing contact<\/td>\n | Facility site + practice site; internal routing notes; phone verification<\/td>\n<\/tr>\n |
\n| Endocrinology<\/td>\n | Email first; call second<\/td>\n | Late afternoon<\/td>\n | \u201cSend details\u201d<\/td>\n | Subspecialty alignment + deliverability recency<\/td>\n | NPPES taxonomy + email verification<\/td>\n<\/tr>\n |
\n| Pulmonary \/ Critical Care<\/td>\n | Call to mobile; short email follow-up<\/td>\n | Early AM or late afternoon<\/td>\n | \u201cI\u2019m on service \/ can you email?\u201d<\/td>\n | Setting (ICU coverage vs clinic) + recency of mobile + license<\/td>\n | Facility site for service coverage; phone verification; state board for license<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n How to use:<\/strong> pick the closest row, then align your first-touch channel and timing. If you can\u2019t complete the \u201cvalidate first\u201d column, fix validation before you scale outreach.<\/p>\n<\/span>Weighted Checklist:<\/span><\/h2>\nUse this to decide whether your specialty cohort is ready to run. Score each item 0\u20132 (0 = missing, 1 = partial, 2 = solid). Total possible: 20.<\/p>\n \n- (2)<\/strong> Cohort definition uses NPI taxonomy<\/strong> and documents inclusions\/exclusions.<\/li>\n
- (2)<\/strong> Geography rule is explicit (licensed vs practicing vs both).<\/li>\n
- (2)<\/strong> License<\/strong> status is checked for the target state(s) where relevant.<\/li>\n
- (2)<\/strong> Recency<\/strong> is tracked at the attribute level (email, phone, location) with dates.<\/li>\n
- (2)<\/strong> Email verification is run before sequences (deliverability\/bounce controls).<\/li>\n
- (2)<\/strong> Phone reachability is tested on a sample before full dialing.<\/li>\n
- (2)<\/strong> Suppression list is maintained (opt-outs, bounces, wrong numbers).<\/li>\n
- (2)<\/strong> Outreach cadence is specialty-specific (channel + timing + objection handling).<\/li>\n
- (2)<\/strong> Measurement is tracked weekly (connect, deliverability, replies).<\/li>\n
- (2)<\/strong> Refresh cadence is scheduled (not \u201cwhen things get bad\u201d).<\/li>\n<\/ul>\n
Interpretation:<\/strong> 16\u201320 = scale; 11\u201315 = run a controlled pilot; 10 or less = fix validation and suppression before you burn time and reputation.<\/p>\n<\/span>Outreach Templates:<\/span><\/h2>\nThese templates are built for specialty recruiting realities: short, respectful, and easy to personalize. Swap in the specialty, location, and one relevant hook (schedule, case mix, partnership track, call, etc.).<\/p>\n <\/span>Template 1: \u201cClinic-safe\u201d voicemail (10\u201315 seconds)<\/span><\/h3>\nScript:<\/strong> \u201cDr. [Last], this is [Name]\u2014I recruit [specialty] in [market]. Quick question: are you open to hearing about a role with [one hook]? If yes, text me at [number]. If not, tell me and I\u2019ll close the loop.\u201d<\/p>\n<\/span>Template 2: Short email (deliverability-friendly)<\/span><\/h3>\nSubject:<\/strong> [specialty] role in [market] \u2014 quick question<\/p>\nBody:<\/strong> \u201cDr. [Last]\u2014reaching out because you\u2019re listed under [taxonomy\/specialty] and I\u2019m hiring for [role] in [market]. Are you open to a 2-minute call this week? If not you, who handles recruiting for your group?\u201d<\/p>\n<\/span>Template 3: Gatekeeper-friendly ask (front desk) |
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