{"id":54186,"date":"2026-02-01T12:35:30","date_gmt":"2026-02-01T18:35:30","guid":{"rendered":"https:\/\/heartbeat.ai\/healthcare\/follow-up-templates-for-physician-recruiting\/"},"modified":"2026-08-31T08:46:28","modified_gmt":"2026-08-31T13:46:28","slug":"follow-up-templates-for-physician-recruiting","status":"publish","type":"post","link":"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/","title":{"rendered":"Physician Recruiting Follow Up Templates (No \u201cBump\u201d Library + Timing Rules)"},"content":{"rendered":"<p class=\"article-last-updated\"><strong>Last updated:<\/strong> August 31, 2026<\/p>\n<p><strong>Ben Argeband, Founder &amp; CEO of Heartbeat.ai<\/strong><\/p>\n<p>Physicians ignore vague check-ins. If a follow-up doesn&#8217;t tell them something new, it reads as noise and gets deleted along with everything else in a crowded inbox. This library is built around one rule: every touch has to earn its place, or it doesn&#8217;t get sent.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\r\n<div class=\"ez-toc-title-container\">\r\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">What\u2019s on this page:<\/p>\r\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\r\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Who_this_is_for\" >Who this is for<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Quick_answer\" >Quick answer<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#The_no-%E2%80%9Cbump%E2%80%9D_standard\" >The no-&#8220;bump&#8221; standard<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Step-by-step_method\" >Step-by-step method<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Step_1_Build_a_follow-up_ladder\" >Step 1: Build a follow-up ladder<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Step_2_Pick_a_value-add_angle_you_can_defend\" >Step 2: Pick a value-add angle you can defend<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Step_3_Use_one_message_skeleton_every_time\" >Step 3: Use one message skeleton every time<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Step_4_Set_timing_rules_that_prevent_over-touching\" >Step 4: Set timing rules that prevent over-touching<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Step_5_Make_opt-out_frictionless_and_honor_it_everywhere\" >Step 5: Make opt-out frictionless and honor it everywhere<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Diagnostic_table\" >Diagnostic table<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Weighted_checklist\" >Weighted checklist<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Outreach_templates\" >Outreach templates<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Subject_line_bank_email\" >Subject line bank (email)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Template_1_Email_Follow-up_with_one_new_schedule_detail\" >Template 1 (Email): Follow-up with one new schedule detail<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Template_2_Email_Clarified_fit_who_its_for_not_for\" >Template 2 (Email): Clarified fit (who it&#8217;s for \/ not for)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Template_3_Email_Process_clarity_reduce_effort\" >Template 3 (Email): Process clarity (reduce effort)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Template_4_Email_Wrong_person_redirect\" >Template 4 (Email): Wrong person \/ redirect<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Template_5_Email_%E2%80%9CNot_now%E2%80%9D_re-permission_pause_until_new_info\" >Template 5 (Email): &#8220;Not now&#8221; re-permission (pause until new info)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Template_6_SMS_Permission-based_follow-up\" >Template 6 (SMS): Permission-based follow-up<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Template_7_SMS_One-question_fit_check\" >Template 7 (SMS): One-question fit check<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Template_8_Voicemail_Short_specific_easy-out\" >Template 8 (Voicemail): Short, specific, easy-out<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Do_dont_examples\" >Do \/ don&#8217;t examples<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Common_pitfalls\" >Common pitfalls<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#How_to_improve_results\" >How to improve results<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#1_Build_a_value-add_angle_bank\" >1) Build a value-add angle bank<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#2_Tighten_the_next_step_to_a_binary\" >2) Tighten the next step to a binary<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#3_Re-enter_only_on_a_real_trigger\" >3) Re-enter only on a real trigger<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#4_Review_ladder_performance_by_touch_number_and_angle\" >4) Review ladder performance by touch number and angle<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#5_Fix_reach_before_you_rewrite_templates\" >5) Fix reach before you rewrite templates<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Legal_and_ethical_use\" >Legal and ethical use<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Evidence_and_trust_notes\" >Evidence and trust notes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#FAQs\" >FAQs<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#How_many_follow-ups_should_I_send_in_physician_recruiting\" >How many follow-ups should I send in physician recruiting?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#What_should_I_write_instead_of_%E2%80%9Cjust_bumping_this%E2%80%9D\" >What should I write instead of &#8220;just bumping this&#8221;?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Should_I_use_email_or_SMS_for_follow-ups\" >Should I use email or SMS for follow-ups?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Whats_the_best_easy-out_line\" >What&#8217;s the best easy-out line?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-37\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#What_if_they_ask_for_details_but_dont_respond_after_I_send_them\" >What if they ask for details but don&#8217;t respond after I send them?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-38\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#Next_steps\" >Next steps<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-39\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/#About_the_Author\" >About the Author<\/a><\/li><\/ul><\/nav><\/div>\r\n<h2><span class=\"ez-toc-section\" id=\"Who_this_is_for\"><\/span>Who this is for<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>This is for recruiters following up with physicians who are hard to reach live and quick to ignore anything that feels like a generic bump. The goal isn&#8217;t more touches \u2014 it&#8217;s fewer, better ones that get a real answer, plus clean stop rules for when someone isn&#8217;t interested.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Quick_answer\"><\/span>Quick answer<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<dl>\n<dt>Core answer<\/dt>\n<dd>Use a follow-up ladder where every message adds new role-relevant info, includes an easy out, and asks one simple next step.<\/dd>\n<dt>Key insight<\/dt>\n<dd>Follow-ups work when they reduce decision effort \u2014 one new detail plus one clear question outperforms repeating the same ask.<\/dd>\n<dt>Best for<\/dt>\n<dd>Recruiters running follow-up sequences with physicians<\/dd>\n<\/dl>\n<blockquote>\n<p><strong>Compliance and safety<\/strong><\/p>\n<p>This method is for legitimate recruiting outreach only. Respect candidate privacy, opt-out requests, and applicable data and communications laws. Heartbeat does not provide medical or legal advice.<\/p>\n<\/blockquote>\n<p><strong>Template index by scenario:<\/strong><\/p>\n<ul>\n<li><strong>No response after the initial note:<\/strong> Template 1 (schedule detail), Template 2 (fit check), Template 3 (process clarity)<\/li>\n<li><strong>Wrong person or redirect needed:<\/strong> Template 4<\/li>\n<li><strong>Not now \/ needs a pause:<\/strong> Template 5<\/li>\n<li><strong>Text follow-up (permission plus fit check):<\/strong> Templates 6 and 7<\/li>\n<li><strong>Voicemail:<\/strong> Template 8<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"The_no-%E2%80%9Cbump%E2%80%9D_standard\"><\/span>The no-&#8220;bump&#8221; standard<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The rule is simple: if a follow-up doesn&#8217;t add value, don&#8217;t send it. A value-add follow-up does at least one of these things:<\/p>\n<ul>\n<li><strong>Adds new information<\/strong> \u2014 a schedule detail, plain-language call expectations, support model, start-date window, or process clarity.<\/li>\n<li><strong>Clarifies fit<\/strong> \u2014 who the role suits, who it doesn&#8217;t, and what changes versus stays the same.<\/li>\n<li><strong>Makes the next step easier<\/strong> \u2014 a binary question, two time windows, or a one-word reply path.<\/li>\n<li><strong>Includes an easy out<\/strong> so the physician can close the loop quickly.<\/li>\n<\/ul>\n<p>The trade-off is that you can&#8217;t rely on one generic follow-up template. You need a small rotation of value-add angles tied to what you&#8217;ve already sent, so nothing repeats.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step-by-step_method\"><\/span>Step-by-step method<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Step_1_Build_a_follow-up_ladder\"><\/span>Step 1: Build a follow-up ladder<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Stop improvising under time pressure. A ladder gives every touch a purpose and a built-in stop rule.<\/p>\n<div class=\"table-scroll\" style=\"overflow:auto;-webkit-overflow-scrolling:touch;width:100%\">\n<table class=\"separated-content\">\n<thead>\n<tr>\n<th>Touch #<\/th>\n<th>Channel<\/th>\n<th>What new info to add (pick one)<\/th>\n<th>Easy-out line (always include)<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>1<\/td>\n<td>Email<\/td>\n<td>Role snapshot (5 bullets: setting, schedule, call, support, comp model type)<\/td>\n<td>&#8220;If this isn&#8217;t relevant, reply &#8216;pass&#8217; and I&#8217;ll close it out.&#8221;<\/td>\n<\/tr>\n<tr>\n<td>2<\/td>\n<td>Email<\/td>\n<td>One schedule detail or one support detail<\/td>\n<td>&#8220;If now isn&#8217;t the time, reply &#8216;not now&#8217; and I&#8217;ll pause.&#8221;<\/td>\n<\/tr>\n<tr>\n<td>3<\/td>\n<td>SMS (permission-based)<\/td>\n<td>One-question fit check<\/td>\n<td>&#8220;Reply STOP to opt out.&#8221;<\/td>\n<\/tr>\n<tr>\n<td>4<\/td>\n<td>Call\/voicemail<\/td>\n<td>One process detail (short intro call, no CV needed for first chat)<\/td>\n<td>&#8220;If it&#8217;s a no, no problem \u2014 I&#8217;ll close the loop.&#8221;<\/td>\n<\/tr>\n<tr>\n<td>5<\/td>\n<td>Email<\/td>\n<td>New info trigger only (new schedule approval, new location, new start window)<\/td>\n<td>&#8220;If you prefer no outreach, reply &#8216;opt-out&#8217; and I&#8217;ll update my notes.&#8221;<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><strong>What a role snapshot should look like:<\/strong><\/p>\n<ul>\n<li><strong>Setting:<\/strong> Outpatient \/ Inpatient \/ Mix, plus Hospital-employed \/ Group \/ Academic<\/li>\n<li><strong>Schedule:<\/strong> Clinic days, procedure blocks if relevant, telehealth mix if relevant<\/li>\n<li><strong>Call:<\/strong> Plain-language description of call expectations<\/li>\n<li><strong>Support:<\/strong> APP\/MA\/scribe coverage and team structure<\/li>\n<li><strong>Comp model type:<\/strong> Salary \/ productivity model \/ partnership track (only if you&#8217;re approved to share it)<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Step_2_Pick_a_value-add_angle_you_can_defend\"><\/span>Step 2: Pick a value-add angle you can defend<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Before sending anything, choose one new detail that&#8217;s true and specific. Common angles in physician recruiting include:<\/p>\n<ul>\n<li><strong>Schedule clarity:<\/strong> clinic days, procedure blocks, telehealth mix, weekend expectations \u2014 describe, don&#8217;t promise.<\/li>\n<li><strong>Support clarity:<\/strong> APP coverage, MA\/scribe support, consult volume directionally, referral base.<\/li>\n<li><strong>Comp model clarity:<\/strong> employed versus independent, salary versus productivity model, shared only if approved.<\/li>\n<li><strong>Start-date window:<\/strong> &#8220;We can be flexible \u2014 what&#8217;s realistic for you?&#8221;<\/li>\n<li><strong>Process clarity:<\/strong> &#8220;First step is a short fit check; you decide the next step.&#8221;<\/li>\n<\/ul>\n<p>If you genuinely have no new information, the follow-up should be a fit check (one yes\/no question) or a redirect request (wrong person \u2014 who should I contact?).<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Step_3_Use_one_message_skeleton_every_time\"><\/span>Step 3: Use one message skeleton every time<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li><strong>Context<\/strong> (1 line): remind them what this is about.<\/li>\n<li><strong>New value<\/strong> (1\u20132 lines): one new detail or clarification.<\/li>\n<li><strong>One next step<\/strong> (1 line): a binary question or two time windows.<\/li>\n<li><strong>Easy out<\/strong> (1 line): permission to decline, pause, or redirect.<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Step_4_Set_timing_rules_that_prevent_over-touching\"><\/span>Step 4: Set timing rules that prevent over-touching<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Don&#8217;t stack channels on the same day unless the physician asked you to.<\/li>\n<li>Don&#8217;t repeat the same value-add angle twice in a row.<\/li>\n<li>Stop on a clear &#8220;no&#8221; and record it.<\/li>\n<li>After a full ladder with no response, pause. Only re-enter with genuinely new information \u2014 a schedule approval, new location, new start window, or new comp detail you can share.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Step_5_Make_opt-out_frictionless_and_honor_it_everywhere\"><\/span>Step 5: Make opt-out frictionless and honor it everywhere<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Every channel needs a clean exit. Use simple, respectful opt-out language, then suppress future outreach across your CRM, email tool, and dialing\/texting platforms.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Diagnostic_table\"><\/span>Diagnostic table<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div class=\"table-scroll\" style=\"overflow:auto;-webkit-overflow-scrolling:touch;width:100%\">\n<table class=\"separated-content\">\n<thead>\n<tr>\n<th>Symptom<\/th>\n<th>What it usually means<\/th>\n<th>Fix (next follow-up)<\/th>\n<th>What to avoid<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>No replies after 2 touches<\/td>\n<td>Your messages aren&#8217;t reducing decision effort<\/td>\n<td>Add one concrete detail (schedule\/support\/process), ask one binary fit question, include an easy out<\/td>\n<td>&#8220;Checking in&#8221; with no new info<\/td>\n<\/tr>\n<tr>\n<td>Replies are &#8220;not interested&#8221; with no detail<\/td>\n<td>They can&#8217;t tell if it matches their current practice<\/td>\n<td>Clarify setting, call expectations in plain terms, what stays the same versus changes<\/td>\n<td>Long paragraphs and multiple asks<\/td>\n<\/tr>\n<tr>\n<td>They open but don&#8217;t respond<\/td>\n<td>Too much cognitive load or unclear next step<\/td>\n<td>Offer two time windows or a one-word reply path (&#8220;Yes&#8221; \/ &#8220;No&#8221; \/ &#8220;Details&#8221;)<\/td>\n<td>Calendar link with no context<\/td>\n<\/tr>\n<tr>\n<td>They say &#8220;send details&#8221; then go quiet<\/td>\n<td>You sent a generic job description<\/td>\n<td>Send a 5-bullet role snapshot plus one qualifying question<\/td>\n<td>Attachments and walls of text<\/td>\n<\/tr>\n<tr>\n<td>SMS gets no response<\/td>\n<td>Message looks like mass outreach or lacks permission<\/td>\n<td>Ask permission, keep it to one question, include opt-out<\/td>\n<td>Multiple texts in a row<\/td>\n<\/tr>\n<tr>\n<td>Calls go to voicemail repeatedly<\/td>\n<td>Wrong time window or wrong number<\/td>\n<td>Try a different time window, confirm preferred channel; if using Heartbeat.ai, use ranked mobile numbers by answer probability<\/td>\n<td>Repeated same-day redials<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"Weighted_checklist\"><\/span>Weighted checklist<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Score each follow-up 0\u20132 per line before sending (0 = missing, 1 = partial, 2 = strong). Anything under 10 needs a rewrite.<\/p>\n<ul>\n<li><strong>New value added (0\u20132):<\/strong> Is there one new, true detail that matters to a physician?<\/li>\n<li><strong>Fit clarity (0\u20132):<\/strong> Did you state who this fits (setting, scope, call)?<\/li>\n<li><strong>Single next step (0\u20132):<\/strong> One question or two time windows, not three asks.<\/li>\n<li><strong>Easy out included (0\u20132):<\/strong> Clear permission to decline, pause, or redirect.<\/li>\n<li><strong>Channel-appropriate length (0\u20132):<\/strong> SMS stays short; email stays scannable.<\/li>\n<li><strong>Compliance basics (0\u20132):<\/strong> Honest identity, respectful tone, opt-out honored.<\/li>\n<\/ul>\n<p>The library rule worth enforcing: no message goes out unless it adds new info, clarifies fit, or makes the next step easier \u2014 and every touch includes an easy out.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Outreach_templates\"><\/span>Outreach templates<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Subject_line_bank_email\"><\/span>Subject line bank (email)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Quick detail on {Role} in {City}<\/li>\n<li>Fit check: {Role} \u2014 worth a quick chat?<\/li>\n<li>One schedule detail (so you can decide fast)<\/li>\n<li>Should I close this out?<\/li>\n<li>Process is simple (if relevant)<\/li>\n<li>Is this aligned with your current practice?<\/li>\n<li>Quick redirect?<\/li>\n<li>Should I pause outreach?<\/li>\n<li>Role snapshot: {Setting} + {OneKeyDetail}<\/li>\n<li>Is call a non-starter here?<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Template_1_Email_Follow-up_with_one_new_schedule_detail\"><\/span>Template 1 (Email): Follow-up with one new schedule detail<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Subject:<\/strong> Quick detail on the schedule for {Role} in {City}<\/p>\n<p>Hi Dr. {LastName} \u2014 following up on the {Role} role I sent over.<\/p>\n<p>One detail that may help: {NewScheduleDetail in one sentence}.<\/p>\n<p>Worth a 10\u201312 minute fit check, or should I close this out?<\/p>\n<p><em>Easy out:<\/em> If you&#8217;re not open to opportunities right now, reply &#8220;no&#8221; and I&#8217;ll stop reaching out about this role. If there&#8217;s a better contact for your group, I&#8217;ll follow your lead.<\/p>\n<p>\u2014 {YourName}<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Template_2_Email_Clarified_fit_who_its_for_not_for\"><\/span>Template 2 (Email): Clarified fit (who it&#8217;s for \/ not for)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Subject:<\/strong> Fit check: is this aligned with your current practice?<\/p>\n<p>Dr. {LastName} \u2014 quick fit check on the {Role} opportunity.<\/p>\n<p>This tends to fit physicians who want {FitPoint1} and {FitPoint2}. It&#8217;s likely not a fit if {NotFitPoint}.<\/p>\n<p>Should I send a 5-bullet snapshot, or is this a pass?<\/p>\n<p><em>Easy out:<\/em> Reply &#8220;pass&#8221; and I&#8217;ll close it out. If you prefer no outreach, reply &#8220;opt-out.&#8221;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Template_3_Email_Process_clarity_reduce_effort\"><\/span>Template 3 (Email): Process clarity (reduce effort)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Subject:<\/strong> Process is simple (if it&#8217;s even relevant)<\/p>\n<p>Hi Dr. {LastName} \u2014 one process detail so you can decide quickly.<\/p>\n<p>If you&#8217;re open, step one is a brief intro call to confirm scope, schedule, and what you&#8217;d need to see to move forward. No CV needed for that first conversation.<\/p>\n<p>Would you prefer {TwoTimeWindows} or should I close the loop?<\/p>\n<p><em>Easy out:<\/em> If now isn&#8217;t the time, reply &#8220;not now&#8221; and I&#8217;ll pause. If you prefer no outreach, reply &#8220;opt-out.&#8221;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Template_4_Email_Wrong_person_redirect\"><\/span>Template 4 (Email): Wrong person \/ redirect<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Subject:<\/strong> Quick redirect?<\/p>\n<p>Dr. {LastName} \u2014 I may have the wrong contact for recruiting conversations.<\/p>\n<p>Is there someone else I should speak with about a {Role} opening in {City}, or should I close this out?<\/p>\n<p><em>Easy out:<\/em> Reply &#8220;close&#8221; and I&#8217;ll stop. If you prefer no outreach, reply &#8220;opt-out.&#8221;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Template_5_Email_%E2%80%9CNot_now%E2%80%9D_re-permission_pause_until_new_info\"><\/span>Template 5 (Email): &#8220;Not now&#8221; re-permission (pause until new info)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Subject:<\/strong> Should I pause outreach?<\/p>\n<p>Hi Dr. {LastName} \u2014 last note from me unless you tell me otherwise.<\/p>\n<p>If you&#8217;re not considering changes right now, I can pause and only reach back out if something materially new comes up (schedule approval, new location, new start window).<\/p>\n<p>Should I pause, or would a quick fit check be useful?<\/p>\n<p><em>Easy out:<\/em> Reply &#8220;pause&#8221; and I&#8217;ll step back. Reply &#8220;opt-out&#8221; if you prefer no outreach.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Template_6_SMS_Permission-based_follow-up\"><\/span>Template 6 (SMS): Permission-based follow-up<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Hi Dr. {LastName} \u2014 {YourName} here (recruiting). Is it okay to text you about a {Specialty} role in {City}? Reply YES\/NO. <em>Opt-out:<\/em> reply STOP.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Template_7_SMS_One-question_fit_check\"><\/span>Template 7 (SMS): One-question fit check<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Dr. {LastName}, quick fit check: would you consider a {Setting} role with {OneKeyDetail}? YES\/NO is perfect. <em>Opt-out:<\/em> reply STOP.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Template_8_Voicemail_Short_specific_easy-out\"><\/span>Template 8 (Voicemail): Short, specific, easy-out<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>&#8220;Dr. {LastName}, this is {YourName}. I&#8217;m calling about a {Role} opening in {City}. One detail: {NewValueDetail}. If it&#8217;s worth a quick fit check, call me at {Number}. If it&#8217;s a no, no problem \u2014 I&#8217;ll close the loop.&#8221;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Do_dont_examples\"><\/span>Do \/ don&#8217;t examples<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Do:<\/strong> &#8220;One new detail that may help: {NewDetail}. If that&#8217;s a non-starter, I&#8217;ll close this out.&#8221;<\/p>\n<p><strong>Don&#8217;t:<\/strong> &#8220;Just bumping this to the top of your inbox.&#8221;<\/p>\n<p><strong>Do:<\/strong> &#8220;If you&#8217;re not the right person, who handles recruiting conversations for your group?&#8221;<\/p>\n<p><strong>Don&#8217;t:<\/strong> &#8220;I&#8217;ve reached out multiple times and haven&#8217;t heard back.&#8221;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Common_pitfalls\"><\/span>Common pitfalls<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><strong>Re-sending the same message with different words.<\/strong> If the value is unchanged, the follow-up is unchanged.<\/li>\n<li><strong>Multiple asks in one follow-up.<\/strong> Physicians will ignore a message that requires a mini-project to answer.<\/li>\n<li><strong>Skipping the easy out.<\/strong> If they have to work to say no, they&#8217;ll say nothing.<\/li>\n<li><strong>Continuing after a clear decline.<\/strong> Stop and suppress future outreach for that role, and follow your organization&#8217;s retention and consent policies.<\/li>\n<li><strong>Not logging outcomes.<\/strong> If you don&#8217;t record &#8220;pause,&#8221; &#8220;redirect,&#8221; or opt-out, you&#8217;ll accidentally re-contact later.<\/li>\n<li><strong>Sending a generic job description as &#8220;details.&#8221;<\/strong> Send a role snapshot: 5 bullets that answer real questions \u2014 setting, schedule, call, support, comp model type.<\/li>\n<\/ul>\n<p>If you&#8217;re seeing consistent non-response, the problem usually isn&#8217;t that physicians don&#8217;t reply. It&#8217;s that the follow-ups aren&#8217;t giving them a reason to reply.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_improve_results\"><\/span>How to improve results<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"1_Build_a_value-add_angle_bank\"><\/span>1) Build a value-add angle bank<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>&#8220;Schedule detail: {OneLineScheduleDetail}&#8221;<\/li>\n<li>&#8220;Support detail: {OneLineSupportDetail}&#8221;<\/li>\n<li>&#8220;Setting detail: {Inpatient\/Outpatient\/Mix} + {Scope}&#8221;<\/li>\n<li>&#8220;Start window: {MonthRange}&#8221;<\/li>\n<li>&#8220;Process: short fit check first; you decide next step&#8221;<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_Tighten_the_next_step_to_a_binary\"><\/span>2) Tighten the next step to a binary<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>&#8220;Worth a quick fit check, or should I close it out?&#8221;<\/li>\n<li>&#8220;Is employed a requirement for you?&#8221;<\/li>\n<li>&#8220;Would you consider {Setting} if {OneKeyDetail}?&#8221;<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Re-enter_only_on_a_real_trigger\"><\/span>3) Re-enter only on a real trigger<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>After a pause, don&#8217;t restart the ladder unless there&#8217;s something materially new to share:<\/p>\n<ul>\n<li>New schedule approval you can state clearly<\/li>\n<li>New location option (or a different setting) that changes fit<\/li>\n<li>New start-date window that matches typical transition timing<\/li>\n<li>Newly approved detail you can share (support model, process, comp model type)<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"4_Review_ladder_performance_by_touch_number_and_angle\"><\/span>4) Review ladder performance by touch number and angle<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Tag each touch with the touch number, channel, and value-add angle, then review which combinations produce replies you can act on \u2014 yes, no, or redirect.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Fix_reach_before_you_rewrite_templates\"><\/span>5) Fix reach before you rewrite templates<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>If you&#8217;re not reaching the right number or the right channel, even the best template won&#8217;t matter. Keep contact data current and make sure opt-outs are suppressed across every tool you use.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Legal_and_ethical_use\"><\/span>Legal and ethical use<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Recruiting outreach has to stay respectful and compliant. The basics:<\/p>\n<ul>\n<li>Identify yourself and your purpose clearly.<\/li>\n<li>Honor opt-out requests quickly and consistently across systems.<\/li>\n<li>Don&#8217;t misrepresent the role, comp, or urgency.<\/li>\n<li>Don&#8217;t continue contacting someone who has clearly declined.<\/li>\n<\/ul>\n<p>For email specifically, <cite index=\"5-6,5-7\">the CAN-SPAM Act covers all commercial messages, defined as any electronic mail message whose primary purpose is commercial advertisement or promotion, and it makes no exception for business-to-business email<\/cite>. <cite index=\"5-9\">Violations can carry penalties of up to $53,088 per email<\/cite>, so it&#8217;s worth reviewing the FTC&#8217;s compliance guide directly rather than relying on informal summaries. Requirements vary by jurisdiction; consult your organization&#8217;s counsel for your specific program.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Evidence_and_trust_notes\"><\/span>Evidence and trust notes<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>This page is built to be operational: a follow-up ladder, a value-add standard, and templates that include easy outs and opt-out handling throughout.<\/p>\n<ul>\n<li>Regulatory reference (email): <a href=\"https:\/\/www.ftc.gov\/business-guidance\/resources\/can-spam-act-compliance-guide-business\">FTC CAN-SPAM compliance guide<\/a><\/li>\n<li>Heartbeat acceptable use, including opt-out suppression expectations: <a href=\"http:\/\/heartbeat.ai\/resources\/trust-methodology\/data-ethics-acceptable-use\/\">data ethics &amp; acceptable use<\/a><\/li>\n<li>How we think about trust and sourcing data: <a href=\"http:\/\/heartbeat.ai\/resources\/trust-methodology\/\">trust methodology<\/a><\/li>\n<li>More recruiting templates and scripts: <a href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/\">Heartbeat templates and scripts<\/a><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"FAQs\"><\/span>FAQs<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"How_many_follow-ups_should_I_send_in_physician_recruiting\"><\/span>How many follow-ups should I send in physician recruiting?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Use a defined ladder with spacing and stop rules. If you don&#8217;t have new information to add, pause and only re-enter when you do. Always honor opt-out and clear &#8220;no&#8221; replies.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_should_I_write_instead_of_%E2%80%9Cjust_bumping_this%E2%80%9D\"><\/span>What should I write instead of &#8220;just bumping this&#8221;?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Add one new, role-relevant detail \u2014 schedule, support, process, or fit \u2014 and ask one simple next-step question. Include an easy out so they can close the loop quickly.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Should_I_use_email_or_SMS_for_follow-ups\"><\/span>Should I use email or SMS for follow-ups?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Use the channel the physician prefers when you know it. If you don&#8217;t, start with email for detail and use SMS for permission-based, one-question fit checks. Keep SMS short and include opt-out language.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Whats_the_best_easy-out_line\"><\/span>What&#8217;s the best easy-out line?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Make it explicit and low-effort: &#8220;If this isn&#8217;t a fit, reply &#8216;pass&#8217; and I&#8217;ll close it out.&#8221; For SMS: &#8220;Reply STOP to opt out.&#8221; Then actually suppress future outreach.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_if_they_ask_for_details_but_dont_respond_after_I_send_them\"><\/span>What if they ask for details but don&#8217;t respond after I send them?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Assume the &#8220;details&#8221; were too generic. Follow up with a 5-bullet role snapshot and one qualifying question \u2014 setting, call, comp model type. Keep it scannable.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Next_steps\"><\/span>Next steps<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>Pick 6\u20138 templates above and turn them into your team&#8217;s default follow-up ladder (touch #, channel, value-add angle, easy out).<\/li>\n<li>Align with a full multi-channel workflow using the physician recruiting sequence (email, SMS, call).<\/li>\n<li>When you&#8217;re ready to operationalize this with verified contact data and suppression handling, <a href=\"https:\/\/heartbeat.ai\/signup\">sign up for Heartbeat<\/a>.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"About_the_Author\"><\/span><b>About the Author<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"http:\/\/heartbeat.ai\/resources\/author\/ben-argeband\"><span style=\"font-weight: 400;\">Ben Argeband<\/span><\/a><span style=\"font-weight: 400;\"> is the Founder and CEO of Swordfish.ai and Heartbeat.ai. With deep expertise in data and SaaS, he has built two successful platforms trusted by over 50,000 sales and recruitment professionals. Ben&#8217;s mission is to help teams find direct contact information for hard-to-reach professionals and decision-makers, providing the shortest route to their next win. Connect with Ben on <\/span><a href=\"https:\/\/www.linkedin.com\/in\/ben-m-argeband-2427a8a3\/\"><span style=\"font-weight: 400;\">LinkedIn<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><br \/>\n<script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"Article\",\"author\":{\"@type\":\"Person\",\"name\":\"Ben Argeband\"},\"dateModified\":\"2026-01-05\",\"datePublished\":\"2026-01-05\",\"description\":\"Copy\/paste physician recruiting follow up templates with a no-\u201cbump\u201d standard: every follow-up adds new info, clarifies fit, includes an easy out, and uses timing rules to prevent over-touching.\",\"headline\":\"Physician Recruiting Follow Up Templates (No \u201cBump\u201d Library + Timing Rules)\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/\",\"@type\":\"WebPage\"},\"publisher\":{\"@type\":\"Organization\",\"name\":\"Heartbeat.ai\"}}<\/script><\/p>\n<p><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":[{\"@type\":\"Question\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Use a defined ladder with spacing and stop rules. 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Keep it scannable.\"},\"name\":\"What if they ask for details but don\u2019t respond after I send them?\"}]}<\/script><\/p>","protected":false},"excerpt":{"rendered":"<p>Copy\/paste physician recruiting follow-up templates using a no-&#8220;bump&#8221; standard: new info, clear fit, easy outs, and timing rules that prevent over-touching.<\/p>","protected":false},"author":5,"featured_media":54185,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_custom_permalink":"templates-scripts\/follow-up-templates-for-physician-recruiting","footnotes":""},"categories":[1],"tags":[],"class_list":["post-54186","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\r\n<title>Physician Recruiting Follow Up Templates (No \u201cBump\u201d + Timing Rules)<\/title>\r\n<meta name=\"description\" content=\"Copy\/paste physician recruiting follow up templates for email, SMS, and voicemail. Includes a follow-up ladder, scenario index, subject lines, timing rules, and easy-out lines with opt-out handling.\" \/>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link rel=\"canonical\" href=\"http:\/\/heartbeat.ai\/resources\/templates-scripts\/follow-up-templates-for-physician-recruiting\/\" \/>\r\n<meta property=\"og:locale\" content=\"en_US\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"Physician Recruiting Follow Up Templates (No \u201cBump\u201d + Timing Rules)\" \/>\r\n<meta property=\"og:description\" content=\"Copy\/paste physician recruiting follow up templates for email, SMS, and voicemail. 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